MINUTES

 

FOR THE PUBLIC HEARING

OF THE PRESIDENT AND THE BOARD OF TRUSTEES

OF THE VILLAGE OF ORLAND HILLS, ILLINOIS

FOR APRIL 9, 2008

President Hastings called the Hearing to order at 7:30 p.m.

Clerk Burke called the roll with the following results. Present: President Kyle Hastings, Trustees: Diggs, Gnech, Hanley, Morrison and O’Neill, Administrator Daly, Public Works Director Worley, and Treasurer Roti.  Absent: Trustee Million.  

A salute to the flag was proffered. 

President’s Report: President Hastings

Mayor Hastings said that the Village conducted an RFP for waste Contract renewal, similarly to that which was done five years ago, and five years before that.  Mayor Hastings asked the Administrator to review the Waste Contract Request For Proposal Process. 

Administrator Daly explained the RFP had been prepared and mailed to four "Refuse Contractors" in the area on January 16, 2008.  Responses were to be filed with the Village by March 7, 2008.  Three companies submitted proposals and one company submitted a letter of no response.

The proposals were reviewed, qualified and analyzed.  Allied Waste submitted one proposal option, which met the minimum criteria established with the RFP.  Land and Lakes included three options in their proposal.  The first two options did not qualify, as they did not provide for the issuance of toter containers for the resident's refuse.  Their third option met the minimum criteria established with the RFP.  Waste Management submitted four options in their proposal.  All of their options met the minimum criteria established with the RFP.  The fist two options included returning a recycling rebate to the Village.  Based on the fact that the total value of recycling rebates received was less that the aggregate total value of the increased proposal fees, these options were not considered.  The second two options were net of any recycling rebates and were identical except that one option included weekly recycling and continuing the use of the 18-gallon open bin.  The other option included bi-weekly recycling and a new 64-gallon closed top, wheeled toter for recycling.

A survey sheet explaining the options was prepared and submitted by first class mail to every household covered by the Waste Contract.  A cover letter was included with the survey that explained the process.  This information was distributed on March 24, 2008.  Residents were advised to respond to the survey on or before April 4, 2008.  Approximately 2,080 letters were mailed and 328 responses were received by the deadline.  Six additional survey responses trickled in a few days later.  The residents preferred the Waste Management "B" proposal by a total of 171 to 157 votes.  Several comments were included in the resident responses.  Most of the comments centered on the breakage and replacement of toters/containers, which are supplied by Waste Management.  Administrator Daly introduced Mr. James Karls from Waste Management.

Mayor Hastings asked for input from the Village Board.  Trustee Morrison asked Mr. Karls about placement of the containers in the parkway as opposed to the street, once his personnel empty the containers.

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                        (seal)